Why Do People Love Templating?

Whether it’s building a website or executing a cold email campaign, templates prove critical to a team’s productivity.

If you choose to use a template for your organization, your team will have access to various ready-made objects or documents which can then be easily manipulated to suit your needs.

But templates are also used by many people in non-professional contexts.

Facing a large number of repetitive tasks simply motivates individuals to come up with blueprints for their activities – especially if these are complex and rely on a successful execution of many smaller tasks.

In this post we show how templates could take the productivity at your organization to the next level.

 

Benefits of Templating

 

Templates save plenty of time

If your team uses standard documents emails, agreements, or contracts, you can make their life easier by introducing a set of useful templates to your workflow.

Instead of creating such documents from scratch, your team will use the templates and adjust them to their current needs.

Even if these documents all look similar, writing, editing, and checking them takes ages. And you don’t want your team to waste the time on tasks that a template could take care of in a matter of minutes.

Creating templates for repetitive tasks not only saves time but also lowers the potential frustration among the team. How would you feel if you had to perform similar tasks over and over again?

 

They boost team productivity

With templates, your team won’t need to spend lots of hours creating documents from scratch. Consequently, you can expect a serious boost in their productivity.

Templates will also help to improve the productivity of new members in your team. Instead of having someone teach them how to write a business document, they’ll instantly jump on board thanks to a range of useful templates.

 

They improve flexibility

Templates increase the flexibility of your team.

They’re easy to track and update. They also provide a degree of consistency across the different components of a project.

You can improve your templates on a regular basis to ensure that they meet your business requirements, and fit the expectations of users or clients.

 

Templates empower your team

Developing a library of templates is a smart move.

Your team won’t need to configure or create anything on their own. Instead, they’ll have a set of preconfigured interactions at their disposal.

But that doesn’t mean that templates will restrict their activity.

On the contrary, equipping your team with such templates empowers them, especially if they haven’t received training that would allow them to create such documents on their own.

That’s why templates extend the availability of documents or programs across your organization, helping different teams to collaborate and better understand each other.

 

Templates reduce errors

That’s a critical benefit of templates.

Templates enforce a consistent rundown of points to be included in a document. Consequently, the chances are small that a team forgets to add an important piece of information or accidental leaves out sections of the document.

When using a template for a particular task, your team will reduce the possibility of error.

 

They help your team to be consistent

Consistency is critical to your brand image.

Consistent communication style with clients is a mark of professionalism. It also helps people to find the information they’re looking for quickly.

That type of uniformity makes a great impression on customers who are more willing to trust brands that are consistent in their actions.

 

Templates save money

All in all, templates directly save your organization lots of money.

Incorporating templates into your workflow, you’ll help your team save plenty of time on repetitive tasks.

And this time can be allocated to tasks that play a more important role in shaping your bottom line.

Templates are simply the first step to smart resource management.

 

How to Choose the Right Template?

To make the most out of your time, you need to choose an appropriate template.

If you’d like to develop a web app or website, you can be sure to find thousands of templates online. Which one should you pick? The one that suits your business needs best.

Here are some things you should remember when choosing (or creating) a template for complex tasks:

  • It should meet the requirements of your environment;
  • Your template should fit your project budget estimation;
  • Every function in the template should be relevant and usable;
  • Your template should be easy to navigate for users.

Templating in JIRA

One of the most repetitive tasks in JIRA is issue creation. But you don’t need to lose time on creating many similar JIRA issues. Instead, use smart issue templates.

Issue templates are perfect if you’re facing heaps of iterative issues and want your team to get the job done as fast as possible.

In JIRA, issue templates automatically populate issue fields with predefined values or use a smart copy post function to help your team create plenty of new issues in no time.

That’s why you should consider giving Issue Templates a go at your organization. 

Even if you need to create a more complex issue template that includes different subtasks or variables, the plugin will help your team to do the job more efficiently than you’d expect.

 

Key Takeaway

Why do people love templating? Because templates make their life easier.

They help to save plenty of time, reduce the potential errors, boost productivity, and keep the team engagement high.

Interested to see how templating in JIRA can help your organization? Head over here to try our plugin for free. 

About Krzysztof Skoropada

As a Head of Atlassian Apps, together with a team of 130 experts, I help companies select the correct plugin for Atlassian according to their individual needs. I am proud of the fact that more than 2 million people from companies such as listed below are trusted clients: CISCO, Ferrari, Samsung, KBC Bank, Deloitte, Allianz, Blizzard Entertainment, Lufthansa, Walmart, Spotify, Sony, MetLife and many more.
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